How We Partner with Agencies

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How to Work with United Way: 
A Guide for Nonprofits

United Way of Oxford, Ohio, and Vicinity is a volunteer-led organization that mobilizes the resources and strategic thinking of the nonprofit, private, and public sectors to improve lives, strengthen the community, and build a stronger Oxford and vicinity. Recognizing the unique and valuable role that nonprofit agencies play in our community's overall human service delivery system, we partner with a range of nonprofit organizations -- from large city-wide agencies to small, community-based groups. All agencies hold one thing in common - they serve Oxford and vicinity.

Receiving Support

Minimum Qualifications for Nonprofits Receiving United Way of Oxford, Ohio, and Vicinity Support

To qualify for United Way of Oxford, Ohio, and Vicinity support, an agency must meet certain qualifications. In particular, it must:
  • Be incorporated as a not-for-profit corporation, satisfying all requirements of Ohio state law
  • Be designated by the IRS as a 501(c)(3), tax-exempt organization
  • Serve residents living in the Talawanda School District, which includes the city of Oxford and the four townships of Hanover, Milford, Oxford and Reily.
  • Have an active and responsible Board of Directors
  • Have a certified independent financial audit and an IRS 990 tax form, or similar form, if the 990 is not required
  • Have an affirmative action statement and operate by policy and practice without discrimination based on age, race, gender, religion, sexual preference, disability, economic status, cultural heritage or national origin. This shall be true in all respects of the organization's operations, including services to people, selection of board, employment of staff and volunteers, and purchase of supplies
  • Comply with all provisions of the Americans with Disabilities Act. Agencies must apply or renew requests for funding each year. Applications must be received no later than early April for consideration. Agency selection and budget determination are accomplished by the efforts of two volunteer committees - Social Service Committee, which makes recommendations at the May Board of Directors meeting, and the Budget Committee, which reports at the June board meeting.

Mini Grant Program

To be eligible for funding from the Mini-Grant Program, agencies or organizations do NOT have to be recipients of funding from the United Way of Oxford, Ohio and Vicinity. However, agencies must comply with the same requirements set forth for regularly funded United Way partners.

Funding targeted to organizations and programs to meet a specific, time sensitive need(s) that has been identified and substantiated by any social service agency serving the geographic area of the Talawanda School District and are in line with the Community Impact Areas of Education, Income and Health.

Requests for Mini-Grants may range from minimum of $50 to a maximum of $1,000 with a typical amount awarded being approximately $250.

Applications for mini-grants may be submitted any time throughout the year. Only one application may be submitted per agency per calendar year. Grant funding will be allocated and distributed as funds are available, as determined by the United Way of Oxford, Ohio & Vicinity Executive Director and Board of Directors.

All funded proposals must submit copies of receipts or other financial documentation totaling or exceeding the funded proposal amount within six (6) months of receipt of funding. Additionally, all funded proposals must submit a narrative of impact within six (6) months of receipt of funding, which must include the following:
  • Impact of program/service/equipment purchased through the proposal on clients served, staff or volunteers
  • How did receiving these funds advance the mission of the organization? Program?
  • How did the allocation of this funding make a difference to those your organization serves?
  • Success stories/takeaways/other information—receipt and acceptance of grant funds from the United Way of Oxford, Ohio & Vicinity (UWO) entitles UWO to the use, marketing and promotion of success stories, awards or other accolades generated from the implementation of your project.
  • Financial and Narrative Reports should be submitted simultaneously, unless otherwise directed by United Way personnel. Failure to submit reports will result in suspension of your agency or program from submitting an application for a period of one (1) year. Promotion of the project should include and indicate support from the United Way of Oxford, Ohio & Vicinity in all marketing materials and press releases.

If your agency or program does not receive an annual allocation from the United Way of Oxford, Ohio and Vicinity through the RFP process (February), you are required to submit the following documents with this proposal:

  • IRS Non-Profit Determination/Tax Exempt Letter
  • Most recent financial statement
  • Current agency budget
  • Roster of your current Board of Directors
  • Copy of your agency’s organization chart
  • Page 1, 9 and 10 of the agency’s most recent IRS Form 990

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